As the world starts to go digital, the IT equipment and infrastructure the companies uses continues to grow. It’s critical that these are handled and shipped with care. For starters, computer servers, routers, server racks, telecommunication systems, computer, and printers all need to be shipped in the proper way, since the damage to these can be costly, and delays and other logistical issues can cause issues with your business. This is very true if the problems affect the timelines of a project and upset clients who were counting on these.
Before you begin, you should talk to the shipping company, and figure out the logistics of this, since it can prevent the situations where you have to unpackage and repackage the assets in order to protect them.
Next, look at the damage risks to every item. Are they fragile? Does it need to maintain a proper orientation as it makes its way to shipping area? Does it have components which can be removed or secured. The answers to these will help the IT company.
Next, review the equipment instructions, and make sure that you follow them in order to provide the shipping company, and it’ll help with packaging and crating too.
Next, have reusable containers if that works. This is good for assets which get shipped a lot, or things that need to be custom designed to ship in order to get anywhere. You should always assess the condition of these containers on the regular if you notice them showing signs of damage or weakening as well.
You should always make sure that you address the environmental concerns, such as any moisture-absorbing desiccant that can happen. You should also put a humidity indicator card to find out the information on the moisture.
Before you ship anything, make sure to follow the packaging, and make sure that you have everything in place. Also, make sure to have some form of insurance, since this is sensitive equipment that can potentially be messed up.
You should also understand how the equipment has the date loaded to the hardware. Whether it’s a whole server rack or a printer itself. All of this has some form of software, and you should make sure that you understand it, since it causes electrostatic discharge. You should also make sure to mitigate the risks.
Finally, figure out whether data security is an issue. If the equipment does have sensitive data, you might need to protect it even more, depending on when it’s picked up, through the packaging and crating process, and also while in transit. Those companies that ship the IE equipment should have some secure facilities that’ll monitor all of this and make sure that everything is in place.
Shipping IT equipment is quite common. After all, people need this stuff. But you have to do it safely, and you have to be smart with this in order to achieve the best results and make it worth your while too.